NWCSI and CTABC Cooperation Agreement – December 14, 2007
The Convention Planning Committee is a cooperative effort of NWCSI in Washington, USA and the CTABC in British Columbia, Canada.
Its task is to organize an annual teachers’ convention.
Operation of the CPC is an excellent, long standing arrangement that has served the Christian teachers of the Pacific Northwest well. Many outstanding conventions have been organized through this pooling of Canadian and US expertise and resources. The resulting harmony and the high quality events have often received acclaim from presenters visiting from other parts of North America or elsewhere.
The following cooperation agreement is intended to continue and safeguard this good working relationship. It describes the manner in which the two organizations work together, and the procedures they adhere to.
- A convention’s host is the primary organizer of that convention.
- CTABC hosts Canadian conventions with US assistance.
- NWCSI hosts US conventions with Canadian assistance.
- In the months prior to a convention, each organization (NWCSI and CTABC) collects the registrations from its own members. The collected funds are kept in each organization’s bank account and are accounted for as ProD funds.
- The host country pays all the local bills.
- Each organization pays bills due in its own country.
- Neither organization pays for work done in a country other than its own.
- It may be that the host country does not have enough cash on hand to pay all of the immediate bills. In such a case, the guest country will help the host country by advancing the necessary funds. The amount advanced will be accounted for when the final assessment of each organization’s costs is determined in December after the convention.
- On December 1 following the convention, the CPC determines each organization’s share of the annual convention planning expenses based on the percentage of registrants from each country.
- The CPC treasurer bills or reimburses each organization based on percentage share of the costs and funds already paid.
- By December 31 each organization has paid its own percentage share of the convention. It has been reimbursed for what it has overpaid or it has paid the other organization for what that organization had overpaid.
- All registration funds exceeding the cost of the convention will remain with each organization.
- Deficits would similarly be shared by both organizations proportionately based on the percentage of registrants from each country.
- Any changes to this cooperation agreement must be agreed upon by both organizations.