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CTABC Board of Director Guidelines
Board of Directors
The executive board consists of five to nine officials. The term of office is four years. Election results are announced at the AGM held in October each year. The executive positions of President, Vice-President, Secretary, and Treasurer will be decided upon by the board after the election in October.
The duties of the executive positions are outlined in the By-Laws and elaborated upon as follows.
Duties of the Board
President
· Represents the Association
· Sets the agenda for each executive board meeting in consultation with the executive director.
· Chairs the board meetings
· Sets the agenda for the Annual General Meeting in consultation with the Board and the executive director
· Distributes agendas for all meetings to all board members, regional representatives and the executive director.
· Chairs the AGM at the Convention
· Attends the CTABC/CPABC/SCSBC annual Think Tank
· Presides at all general meetings.
Vice - President
· Serves in the event of the president's absence or incapacity to act.
Secretary
· Prepares and preserves a record of all meetings of the Association and executive board.
· Distributes record of meetings to all board members, regional representatives and the executive director.
· Files with the Registrar of Companies after the AGM.
· Writes letters of correspondence at the direction of the board.
Treasurer
· Has charge of all monies of the Association
· Submits a report of the accounts and financial condition of the Association at the Annual General Meeting.
· Shall prepare financial statements upon request.
· Prepares a tentative budget for the executive board in April with adjustments to be made in August (after year-end).
· Prepares a statement of income and expenses (receipts and disbursements) for the year ended July 31. Present copies to the executive board members.
· Conducts a review engagement of the books, to be completed by an accounting firm.
This should take place in August after the statement of income and expenses for the year has been prepared, but before it is presented to the membership at the Annual General Meeting.
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